Administrative Officer
Job Summary JOB OVERVIEW
The Administrative Officer involves managing or performing the administrative services or managing the full general operations of non-academic research unit. Administrative services includes activities in finance and human resources and may also include IT, facilities, or student services.
The Administrative Officer will also provide executive-level administrative analytical support to world renowned nephrologist with a research portfolio of $20
million and includes activities in finance, clinical research and academic operations. The responsibilities include communication for the faculties many leadership roles at UCSF and the Program Director's role, including oral communication and written correspondence with Division and Department faculty, other university faculty and officials, the Dean and UCSF Medical Center administration, national journal editorial boards, publishers, professional associations, research institutes, private corporations, the Liver Transplantation Foundation, private foundations, governmental agencies, other high level contacts at other universities, and patients.
The Administrative Officer will also work with the finance analyst and the Administrative Director in managing the facilities portfolio of about 20 funds; assist in generating financial reports and process invoice. The individual will need to thoroughly understand the policies of the institutions (UCSF, UC Medical Center, and other foundations, organizations, and institutions) to resolve issues and implement Division policies for activities. The individual will provide general executive administrative and analytical assistance to other Division faculty members as required.
Surgery / DIVISION OF TRANSPLANT
The mission of the UCSF Department of Surgery is threefold:
to develop the next generation of leaders in surgery; to provide outstanding quality clinical care that is cost effective, yet compassionate; and to make significant advances in scientific knowledge and clinical practice through basic and clinical research. Care of patients is what attracted our faculty and residents to surgery, and it continues to be our main focus of patients is what attracted our faculty and residents to surgery, and it continues to be our main focus.
The Department is comprised of seven divisions:
Adult Cardiothoracic Surgery, General Surgery, Pediatric Cardiothoracic Surgery, Pediatric Surgery, Plastic & Reconstructive Surgery, Transplant Surgery, and Vascular & Endovascular Surgery. Our surgeons provide care at locations throughout greater San Francisco including:
UCSF Medical Center at Parnassus (Moffitt-Long Hospital), UCSF Medical Center at Mt. Zion, UCSF Medical Center at Mission Bay (UCSF Bakar Cancer Hospital and UCSF Benioff Children's Hospital San Francisco), San Francisco General Hospital and Trauma Center, San Francisco VA Medical Center, and Alameda County Medical Center in Oakland. Our residents rotate through UCSF Medical Center, Kaiser Permanente, and California Pacific Medical Center.
The Division of Transplant consists of the Liver, Kidney, Pancreas Services and is headed by one Chief. The Division's mission is to coordinate top quality care for patients in End Stage Organ Disease and/or Transplantation. The Vision is to be the best provider and to expand the health care services to include the most diverse care available.
ABOUT UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. Required Qualifications Bachelor's degree and one to three years of experience in related area, or an equivalent combination of education and experience
Advanced computer skills (MS Office, including Outlook, Word, Access, Excel, and PowerPoint) and literature search skills
Solid communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing
Solid organizational skills and ability to multi-task with demanding timeframes
Ability to interact and communicate with high level administrators, faculty, trainees and members of the public with tact, diplomacy and discretion
Ability to work in an environment which involves handling confidential, highly sensitive and potentially distressing situation/matters with respect and good judgment
Ability to manage and prioritize multiple tasks; ability to meet deadlines and follow through on assigned duties; ability to work well under pressure; ability to maintain a service-oriented approach
Ability to work well with others and as part of a team, ability to communicate clearly with a wide variety of constituents
Note:
Fingerprinting and background check required. Effective March 13, 2017, all final candidate(s) for employment are required to undergo a background check. Preferred Qualifications Experience and knowledge of academic, clinical research, and basic science accounting and budgetary requirements, including the Campus' new Chart of Accounts
Campus and Medical Center Financial System experience to include WebLinks, FSR Reporting, WebNow, Oracle PeopleSoft, OAAIS, CPFM OnLine, CLS, and Medical Center Team Central systems License/Certification n/a Position Type Full Time Percentage 100% Equal Employment Opportunity The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
. Apply now!Estimated Salary: $20 to $28 per hour based on qualifications.
The Administrative Officer involves managing or performing the administrative services or managing the full general operations of non-academic research unit. Administrative services includes activities in finance and human resources and may also include IT, facilities, or student services.
The Administrative Officer will also provide executive-level administrative analytical support to world renowned nephrologist with a research portfolio of $20
million and includes activities in finance, clinical research and academic operations. The responsibilities include communication for the faculties many leadership roles at UCSF and the Program Director's role, including oral communication and written correspondence with Division and Department faculty, other university faculty and officials, the Dean and UCSF Medical Center administration, national journal editorial boards, publishers, professional associations, research institutes, private corporations, the Liver Transplantation Foundation, private foundations, governmental agencies, other high level contacts at other universities, and patients.
The Administrative Officer will also work with the finance analyst and the Administrative Director in managing the facilities portfolio of about 20 funds; assist in generating financial reports and process invoice. The individual will need to thoroughly understand the policies of the institutions (UCSF, UC Medical Center, and other foundations, organizations, and institutions) to resolve issues and implement Division policies for activities. The individual will provide general executive administrative and analytical assistance to other Division faculty members as required.
Surgery / DIVISION OF TRANSPLANT
The mission of the UCSF Department of Surgery is threefold:
to develop the next generation of leaders in surgery; to provide outstanding quality clinical care that is cost effective, yet compassionate; and to make significant advances in scientific knowledge and clinical practice through basic and clinical research. Care of patients is what attracted our faculty and residents to surgery, and it continues to be our main focus of patients is what attracted our faculty and residents to surgery, and it continues to be our main focus.
The Department is comprised of seven divisions:
Adult Cardiothoracic Surgery, General Surgery, Pediatric Cardiothoracic Surgery, Pediatric Surgery, Plastic & Reconstructive Surgery, Transplant Surgery, and Vascular & Endovascular Surgery. Our surgeons provide care at locations throughout greater San Francisco including:
UCSF Medical Center at Parnassus (Moffitt-Long Hospital), UCSF Medical Center at Mt. Zion, UCSF Medical Center at Mission Bay (UCSF Bakar Cancer Hospital and UCSF Benioff Children's Hospital San Francisco), San Francisco General Hospital and Trauma Center, San Francisco VA Medical Center, and Alameda County Medical Center in Oakland. Our residents rotate through UCSF Medical Center, Kaiser Permanente, and California Pacific Medical Center.
The Division of Transplant consists of the Liver, Kidney, Pancreas Services and is headed by one Chief. The Division's mission is to coordinate top quality care for patients in End Stage Organ Disease and/or Transplantation. The Vision is to be the best provider and to expand the health care services to include the most diverse care available.
ABOUT UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. Required Qualifications Bachelor's degree and one to three years of experience in related area, or an equivalent combination of education and experience
Advanced computer skills (MS Office, including Outlook, Word, Access, Excel, and PowerPoint) and literature search skills
Solid communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing
Solid organizational skills and ability to multi-task with demanding timeframes
Ability to interact and communicate with high level administrators, faculty, trainees and members of the public with tact, diplomacy and discretion
Ability to work in an environment which involves handling confidential, highly sensitive and potentially distressing situation/matters with respect and good judgment
Ability to manage and prioritize multiple tasks; ability to meet deadlines and follow through on assigned duties; ability to work well under pressure; ability to maintain a service-oriented approach
Ability to work well with others and as part of a team, ability to communicate clearly with a wide variety of constituents
Note:
Fingerprinting and background check required. Effective March 13, 2017, all final candidate(s) for employment are required to undergo a background check. Preferred Qualifications Experience and knowledge of academic, clinical research, and basic science accounting and budgetary requirements, including the Campus' new Chart of Accounts
Campus and Medical Center Financial System experience to include WebLinks, FSR Reporting, WebNow, Oracle PeopleSoft, OAAIS, CPFM OnLine, CLS, and Medical Center Team Central systems License/Certification n/a Position Type Full Time Percentage 100% Equal Employment Opportunity The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
. Apply now!Estimated Salary: $20 to $28 per hour based on qualifications.
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